"Right, that quote's gone. Two invoices outstanding — want me to chase them Monday?"
Jan · Head of Invoicing · The Back Office
Jan runs the office. Tony handles the quotes. Sandra chases the payments. All over WhatsApp. No app, no faff, no typing.
No app to learn. No software to install. Just WhatsApp — the thing you already use 200 times a day.
Fire off a voice note or text on WhatsApp. "Tony, quote Mrs Johnson for a bathroom refit, three days labour plus materials." Done.
Jan runs the office. Tony handles the quotes. Sandra chases the payments. All automatic.
Everything's there. Jobs, money in, money out, who's where. One clean dashboard. No spreadsheets, no shoeboxes of receipts.
No bloated software. No features you'll never use. Just the stuff that keeps the money coming in and the jobs running smooth.
Voice note the details, get a branded PDF quote sent to your client. Itemised, VAT calculated, looking proper professional. Tony handles the lot.
Quotes convert to invoices with one message. Payment links included. And if they don't pay? Sandra chases them so you don't have to have that awkward conversation.
Book jobs, assign your crew, see your week at a glance. Andy sends morning briefs to your team so everyone knows where they're going before they've finished their brew.
Photo a receipt, send it to WhatsApp. Big Al logs it, categorises it, ready for your accountant. No more carrier bag full of crumpled receipts at tax time.
Your crew gets automated morning briefs — what job, what address, what time. No more 6am phone calls asking "where am I going today?"
It all runs through WhatsApp. Voice notes, photos, texts, forwarded emails, receipt snaps — whatever's easiest. John handles the tech so you don't have to.
Built for the people who actually do the work. No software training. No app downloads. Just WhatsApp — the way you already use it.
Pull the sliders. Jan'll tell you straight.
Based on Xero research: UK micro businesses spend an average of 15 hours per week on financial admin.
Seasoned pros who've been running back offices since before spreadsheets were invented. They don't do sick days, holidays, or excuses. They just get it done.
Online
"Nobody dodges my invoices, love. I'll chase your payments with the tenacity of a woman who's been told the last prawn cocktail's gone. They always pay."
Online
"Give me 30 seconds and a voice note. I'll give you a quote so professional your client will think you've got a proper office behind you. You haven't. You've got me."
Online
"Receipts in a shoebox? Invoices all over the place? Not anymore, love. I'll get your paperwork sorted and sent to your accountant so neat they'll think you've finally got your act together."
Real questions. Straight answers. No jargon. No corporate waffle. Just the crew telling you how it actually works.
You don't. You send me a voice note from the van and I build a branded PDF quote in under 2 minutes. Itemised, VAT sorted, sent to the client. You don't type a thing.
Ask Tony →You don't chase them. I do. Automatic reminders, escalating in tone. Polite at first, then firmer. You stay friends with the client. I get you paid.
Ask Jan →You don't even think about it, love. I gather your receipts, invoices, and expenses, sort them properly, and send them straight to your accountant. Neat, tidy, on time. They'll think you've had a personality transplant.
Ask Sandra →Here's what a typical day looks like when you've got The Back Office in your corner.
WhatsApp runs the day-to-day. But when you want the full picture — jobs, money, clients, schedule — it's all here. No spreadsheets. No guessing.
Start free. Pay less than a day rate when you're ready.
Try Jan out
Forever
One-person business
+ VAT
Up to 5 people
+ VAT
Unlimited team
+ VAT
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Check your WhatsApp — the crew's about to say hello. Welcome to The Back Office.
Every quote and invoice Jan sends looks like you hired a designer. Pick a template, set your brand colour, and you're done. Toggle between invoice and quote with one tap.
All templates include a live colour picker and invoice/quote toggle. Your brand, your way.
Try The Interactive Demo →Nope. It all runs through WhatsApp — the app already on your phone. You also get a web dashboard to see everything in one place, but the day-to-day is all WhatsApp.
You message the crew on WhatsApp — voice note or text — and they handle your quotes, invoices, scheduling, and more. Tony does quotes, Jan does invoices, Sandra chases payments, Big Al tracks the numbers, Andy handles scheduling, and John sorts the tech. 🦀
Absolutely. 14-day free trial, no credit card needed. If it's not for you, just stop using it. No awkward phone calls, no cancellation forms, no drama.
100%. We use bank-level encryption, your data is stored in UK data centres, and we're fully GDPR compliant. Your client info and financials are locked down tight.
Get in touch and we'll sort you out with a custom plan. We're flexible — we know every business is different.
We're integrating with Xero, QuickBooks, and FreeAgent. Your expenses and invoices can sync straight across, so your accountant doesn't have to chase you anymore.